Stallholder info

Please find all required info below, and don’t hesitate to hit ‘reply’ or contact Damien on 0418 511 562 if you have any questions. We look forward to seeing you THIS Saturday 9th November for CARNIVAL DAY!

REMINDER: DON’T FORGET SAND BAGS OR BASE PODS FOR YOUR STALL! NO PEGS ARE ALLOWED TO BE INSERTED INTO THE GROUND (SO AS TO MAINTAIN THE INTEGRITY OF THE WATERING SYSTEM AND GRASS). 

Thank you for your participation in the 13th annual OUTintheOPEN Festival CARNIVAL DAY!

Below are the details of our bump-in and bump-out procedures, times, parking options, etc. on the day. PLEASE TAKE 5 MINUTES TO READ IN FULL!

Your site number & map can be viewed here. WE STRONGLY ENCOURAGE YOU TO FIND A VOLUNTEER ON THE DAY AND ENSURE YOU HAVE THE CORRECT SITE (IF YOU’RE UNSURE) BEFORE YOU SETUP IN THE WRONG PLACE.

This year we’ve got <50 stallholders, food vendors and attractions registered. If you cannot find yourself listed/on the map, please contact Damien Stevens-Todd immediately on 0418 511 562.

The infrastructure you have ordered will be available on the day (e.g. power, marquee/s, table/s, chair/s). REMINDER: BRING A TABLE CLOTH FOR YOUR TABLE!

Please Note:

Hours:        Carnival Day opens for business at 10:00AM and closes at 3:00PM.

Start Time:    All sites MUST be completed and ready for business by 9:30AM Saturday. No exceptions. You MUST also ensure that you have a person at your stall at all times. No exceptions.

Site Access:    Bump in including all deliveries is only from 8:00AM – 9:00AM on Saturday, 9th November. PLEASE MAINTAIN SECURITY OF ITEMS/CASH AT ALL TIMES AT YOUR SITE DURING THE DAY!

Parking:    Parking will NOT be permitted next to your site (unless prior arrangements have been made). YOU MUST REMOVE YOUR VEHICLES BY 9:00AM and park in the designated nearby stallholder parking area (behind Eastbank Centre/Council building).

Fire and Waste:    You are responsible for meeting requirements associated with CFA fire bans that may be in place. Rubbish bins are provided and you must keep your site clear and clean throughout the day and upon your departure. All stallholders are required to remove all their boxes, rubbish and waste at the end of trading.

Food vendors:    IMPORTANT: All food vendors MUST register with “FoodTrader” – it can be very easily done online. NOTE: If our volunteers approach you with a ‘food voucher’, please provide them with up to $15 worth of food/drink – our Co-Convenor or Carnival Day Coordinator (Damien or Georgie) will visit you before 3.00pm to reimburse you.

Please help us to help you and our Festival-goers have a fabulous CARNIVAL DAY!

We have had a huge response to our website & via social media. It will be a great day with loads of entertainment!

Thanks for being organised! Questions? Please call Damien Stevens-Todd between now and Friday 8th November (details below).

Need help on the day? Phone Georgina Poort or Damien Stevens-Todd, your on-site Festival Co-Convenor or Carnival Day Coordinator (details below).

Please take the time to visit and thank our huge list of sponsors/supporters while visiting the region…and don’t forget to complete our Festival survey!

See you soon. Safe travels. Thank you again for your involvement!